In this entry, we review 3 AI bookkeeping and accounting tools for nonprofits to help your organization save time, stay organized, and optimize your finances to continue spreading the good in the world 💙.
🤯 Running a nonprofit is fulfilling and rewarding. But let’s be real: tracking donations, expenses, and compliance can quickly become overwhelming.
👍 That’s where AI tools step in. They handle the hard work for you: automating bookkeeping, generating reports, and keeping you on top of deadlines. Focus on your mission, not the paperwork.
What is an AI bookkeeping tool for nonprofits?
An AI bookkeeping tool for nonprofits is software that helps organizations manage their finances automatically. It uses artificial intelligence to track your income and expenses, like donations, grants, program costs, and operational spending. Instead of manually entering every transaction, the tool sorts your records, creates reports, and helps prepare your ledgers.
💡 It saves you time, reduces mistakes, and makes sure your nonprofit stays compliant. Freeing you up to focus on impact instead of paperwork.
Here are the top 3 AI bookkeeping and accounting tools for nonprofits to automate financial management.
Bookeeping.ai — Your Super AI Nonprofit Accounting Assistant
Bookeeping.ai is an AI bookkeeping tool for non-profits that handles all your nonprofit accounting and financial books automatically. It can save your team hours every month, letting you focus on your mission instead of tedious financial tasks.
It tracks donations, grants, program expenses, operational costs, and other financial activities automatically. No manual data entry required. Plus, it generates clear, easy-to-read reports showing your income and expenses. It’s perfect for board meetings and donor updates!
🖤 Here’s what nonprofits love about bookeeping.ai:
- Connects to your bank accounts and payment apps like Stripe or PayPal to automatically pull in donations and payments
- Matches and reconciles donation payouts with associated fees and taxes
- Handles double-entry bookkeeping for all program and operational transactions
- Lets you upload receipts or forward invoices so AI reads and organizes them
- Gives real-time advice to help keep your finances organized
- Chat with Paula AI to request reports, invoices, or answers to financial questions
- Helps prepare tax forms and compliance documents, making audit season easier and less stressful
- Organizes all your financial documents in one space, including grant agreements and contracts
Use AI for your nonprofit financial operations in 4 steps:
- Go to bookeeping.ai and create an account
- Upload your donation and expense files, and optionally connect your bank
- Let AI handle reconciliation, P&L, invoicing, and reporting
- Export reports and invite your accountant or finance team
Pricing: Starts from $29 per month
Complexity: Easy
Free Account: 30-day free trial!
Online Reviews: “An incredibly useful platform for nonprofits. Friendly and easy to operate, and it saves so much time on accounting and donor reporting. Love it.”
User Interface Friendliness: 🟢🟢🟢🟢🟢
Rating by Devi AI Team: ⭐️⭐️⭐️⭐️
Best for: Small to mid-sized nonprofits, finance staff managing multiple funding streams, or boards needing clear reporting
✅ PROS: Full accounting and bookkeeping in one place, automatic receipt and invoice reading, handles tax forms, friendly AI chatbot, easy to use even without an accounting background
❌ CONS: Doesn’t include task or volunteer management
You can get started here. See how much easier nonprofit accounting can be!
Truewind.ai — Your Nonprofit Operations Assistant
Truewind.ai is a software tool that helps nonprofits simplify their day-to-day operations and donor management, making financial tasks and reporting quicker. While it doesn’t replace bookeeping.ai for full automation, it’s a good choice for tracking donations and all transactions.
🛎️ Here’s what nonprofits use Truewind.ai for:
- Tracking donor communications, pledges, and recurring donations
- Audit trail on each transaction for transparency for boards
- Generating month-end reports on program performance, impact, and funding
- AI assistance for simple tasks like categorization
Pricing: Pricing starts at $249/mo. You need a demo for custom pricing.
Complexity: Medium
Free Account: Demo available and try for free
User Interface Friendliness: 🟢🟢🟢🟢
Rating by Devi AI Team: ⭐️⭐️⭐️⭐️
Best for: Nonprofits with multiple programs or projects.
✅ PROS: Tracks donations, supports reporting and invoicing
❌ CONS: Doesn’t include full accounting or tax handling, setup can be complex
RecordsKeeper.ai — Your Nonprofit Financial Organizer
RecordsKeeper.ai is designed to help nonprofits track finances, manage records, and simplify bookkeeping tasks, especially if you’re looking for an alternative to QuickBooks. While it doesn’t replace the full power of bookeeping.ai, it’s a great tool for keeping your financial data clean and organized.
🛎️ Here’s what nonprofits use RecordsKeeper.ai for:
- Tracking donations, grants, and recurring funding
- Organizing expense records and program budgets
- Maintaining a secure and easy-to-access ledger
- Generating basic financial reports for donors and boards
- Keeping all your financial documents in one place
Pricing: $49/mo
Complexity: Medium
Free Account: 3-day free trial
Online Reviews: “Great QuickBooks alternative for nonprofits, but some features are limited compared to full AI accounting tools.”
User Interface Friendliness: 🟢🟢🟢🟢
Rating by Devi AI Team: ⭐️⭐️⭐️
Best for: Nonprofits that want better organization of donations and expenses
✅ PROS: Tracks donations and expenses, maintains clean ledgers, and provides easy reporting for boards or donors
❌ CONS: Limited accounting automation
What is the Best AI Bookkeeping Tool for Nonprofits?
Determining the best AI bookkeeping tool for nonprofits in 2025 depends on the size of your organization, your programs, and your budget. Each of the tools mentioned above has its unique strengths and use cases.
Overview of Three AI Nonprofit Financial Tools
AI tools help automate your nonprofit finances, giving you more time to focus on your mission and the people you serve. With bookeeping.ai handling your donations, expenses, reporting, and compliance, your team can focus on programs, fundraising, and impact, not spreadsheets!
We hope this list has helped you evaluate the features, pricing, and suitability of AI bookkeeping tools for nonprofit finances.
💡 Already excited about what AI can do? See more tools to automate your nonprofit and grow your mission:
